Never Again:Budget/2006
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2006 Fundraising Budget
Approved February 26, 2006, Funding Sought
This budget allows for the set-up and annual budget of the Rwanda Chapter running with two full time members of staff and allowing for one volunteer/intern at a time for the year 2006.
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Cost Breakdown
| Item | Quantity | Cost/month | Subtotal | Description |
|---|---|---|---|---|
| Office rent | 1 | £100 | £1200 | |
| Project Manager | 1 | £700 | £8400 | |
| Administrator | 1 | £350 | £4200 | |
| Volunteer expenses | £50 | £600 | ||
| Website hosting | 1 | £9 | £108 | |
| Website development | £600 | |||
| Stationary | £25 | £300 | ||
| Technical equipment | £50 | £600 | ||
| Laptop computer | 2 | £1000 | ||
| Desktop computer | 1 | £500 | ||
| Printer/fax/copier | 1 | £300 | ||
| Software | £1000 | |||
| Postage | £100 | £1200 | ||
| Phone & Internet | £100 | £1200 | For 3 persons including voluntary help | |
| Transport | £300 | £3600 | Travel expenses within Rwanda | |
| Insurance | £200 | Equipment, travel and liability | ||
| Bank charges | £400 | Potential currency transfers, charges for services, problems | ||
| Miscellaneous | £2000 | Includes hospitality, books, newspapers, unforeseen costs | ||
| Taxes | £4800 | Taxes for Rwanda Revenue authority | ||
| Total | £34,608 |
This is the Budget for one full year, and will facilitate the smooth running of the office. This will require written proposals so there can be sustainability for the office.
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Administrator Job Description
- Runs and organizes regular office expenses of the project.
- Classifies all finance documents.
- Buys all office requirements.
- Receives and replies to official correspondence with our local and internal partners.
- Translates all documents when required into English or French.
- Assists the project manager in fundraising for Never Again and strengthening the network.
- Writes reports with analysis, develops and implements actions to achieve results as per targets consistently and present it.
- Prepares timely and accurate plans and visit plans.
- Maintains membership lists and organization records.
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Project Manager Job Description
- Fundraises and implements projects conceived of and planned together with the Never Again Committee.
- Maintains and strengthens the Never Again International team.
- Works to maintain the involvement and action of current Never Again members and committee.
- Maintains constant communication with all committee members on an ongoing basis and utilizes skills and experience already present.
- Communicates with local and international partners.
- Assures the transparent and rightful use of funding together with the administrator.
- Strengthens and organizes the Never Again Clubs in rural areas inside and outside of Rwanda.
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Four Stages of Planning and Implementation
- Develop a long-term strategy together with the Committee. This would include a funding proposal for core funding (Project Manager’s salary, office, equipment, expenses). Set out long-term aims and objectives of Never Again and suggest a number of likely project proposals.
- Build a Quarterly/Biannual program into our long-term strategy. This will include detailed project proposals, fundraising targets and an organisational budget. These will be agreed on by the Committee and developed by the Project Manager.
- Monthly phone call to one of the internationally based committee members to brief them on the situation; and share and discuss ideas and plans.
- Weekly reports from the Project Manager to the Committee. This will include a log of all meetings and activities carried out, a breakdown of spending, and a progress report.
